Managed Print Focus - Cost Containment & Control

The costs associated with unmanaged print can be substantial. However, many organisations are not aware of the extent of these expenses, as there is rarely a formalised structure to shed light on the costs associated with maintaining an organisation’s printing capacity. Do you know who is printing, on what, and where? The difficulty in accessing accurate figures also stretches beyond costs. Do you know how many printers your organisation has, and where they are based?

If these questions are difficult to answer, it becomes clear that the use and efficiency of an organisation’s printers is not being maximised. Not only does managing a fleet of multi-vendor printers eradicate savings based on scale, but do you know whether the devices being used are the most suitable? Do you know who is responsible for managing your printers, across the organisation? This could be your facilities department, IT department or business departments, or possibly a combination of all three, and inevitably, a lack of centralised management conceals both the overall cost and efficiency of your printers.

Statistics reflect this problem well: 70% of European organisations lack an accurate understanding of the total cost of their printing4, and research suggests that for every £1 spent on equipment, supplies, and service, another £9 is spent on other burdened costs that are not being exposed5. Table 1 illustrates the annual cost of print per employee, where no managed print service is in place, according to different industry sectors.

With such large amounts at stake, it is unsurprising that managing costs are often an organisation’s primary concern. According to the market research company InfoTrends, effective managed print services can reduce document-related costs by up to 30%..... 

......and DTP can promise this too!!

*Source NewField IT research covering 70,000 devices. UK based data.