Nottingham Trent University wanted to consolidate its Printer, copier, scanner and fax fleet into a single managed environment to significantly reduce costs, reduce power consumption and dramatically improve manageability.
Deployed an HP Channel Led Pay-Per-Use print solution through The DTP Group across all campuses as part of an on-going consolidation programme. HP Web Jetadmin helps manage the fleet.
Nottingham Trent University, a leading UK educational establishment, comprises the City, Clifton and Brackenhurst campuses, and 24,000 students study there. To deliver inspirational learning environments and enhance the University’s national and international reputation, Nottingham Trent University is transforming its campuses through major investment. The City campus, for example, is currently undergoing an ambitious redevelopment programme.
“The campus transformation programme provides the ideal opportunity to enhance services throughout the university by standardising our IT infrastructure from end-to-end with market-leading technology,” explains David Swayne, director of information systems, Nottingham Trent University.
After developing its IT strategy and approaching several organisations, the University appointed DTP & HP as its business technology partners, to deliver an end-to-end infrastructure solution.
Over time, the campuses’ imaging and printing fleets have evolved independently to create a total of approximately 1,800 single and Multifunctional Printers (MFP) with no overall management or visibility of costs. Many machines had come to, or were close to, end-of-life, and maintenance and support costs were high.
“Over the next two years, we will gradually consolidate the fleet to approximately 600 devices and move towards a controllable ‘pull’ printing solution. We needed a single, costeffective and easily managed environment with enhanced workflows to support student activities,” declares Swayne
The DTP Group, an HP Preferred Gold Partner, provided the professional services to audit the current device infrastructure for all the campuses, then working closely in partnership with the University re-designed the device infrastructure which includes new and retained fit for purpose devices, and moved the whole infrastructure from a capital procurement method into an inclusive Pay-Per-Use charging scheme with no capital outlay. The solution includes device provision, professional services, back office charging, management and pull print solution, and all aspects of ongoing support and reporting within the DTP Managed Print & Copy Service.
The solution involves a phased approach to consolidating the fleet to 600 devices. In the first phase, about 140 HPMFPs have replaced the campuses’ ageing MFP devices. HP Colour LaserJet CM6040f and HP LaserJet M9050 MFPs cater for colour and high-volume monochrome requirements respectively, whilst HP LaserJet M5035xs MFPs handle standard volume monochrome needs. Disabled users employ three low-level HP LaserJet M5035x MFPs. The University pays a quarterly lease rental charge and then a pay-per-click charge per page printed or copied.
To minimise downtime, HP Web Jetadmin management software automatically monitors the condition, status and availability of each device, and allows each device to order its own consumables via an automated email alert direct to DTP Support Desk when consumables are running low. Pharos software provides a ‘pull printing’ capability. HP Financial Services funds the deal whilst The DTP Group provides next business day, on-site support, and on-going consultancy.
Nottingham Trent University is already experiencing the business and environmental benefits of a decision to consolidate its fleet by 67 per cent. The current HP solution is helping the University towards its cost and power reduction targets of 30 and 35 per cent respectively. HP software simplifies fleet management and minimises downtime. Both students and staff are experiencing better services via enhanced workflows; they output documents at a machine convenient to their location.
“This solution is a major step towards creating a cost effective and environment-friendly, end-to-end IT infrastructure. As other devices approach end-of-life, we will replace them with appropriate HP devices. When fully implemented we will have a modern, manageable imaging and printing environment across all campuses,” concludes Swayne.